Anti-Bribery Policy

Introduction

The Workspace Consultants LLP are committed to implementing and enforcing effective systems to counter bribery. Therefore, it is The Workspace Consultants LLP policy to conduct all aspects of its business in an honest and ethical manner at all times.

This policy applies to all individuals working for The Workspace Consultants LLP, including anyone providing services to The Workspace Consultants LLP such as consultants, contractors or sub-contractors.

Policy Aim

The aim of this policy is to help The Workspace Consultants LLP act in accordance with the Bribery Act 2010, maintain the highest possible standards of business practice, and advise individuals of The Workspace Consultants LLP ‘zero-tolerance’ to bribery.

The Law

Under UK law (UK Bribery Act 2010), bribery and corruption is punishable for individuals by up to ten years imprisonment. If The Workspace Consultants LLP is found to have taken part in the corruption or lacks adequate procedures to prevent bribery, it could face an unlimited fine and be excluded from tendering for Government contracts.

Policy Statement

This policy applies to all partners, permanent and temporary staff employed by The Workspace Consultants LLP, and any contractors, consultants or other persons acting under or on behalf of The Workspace Consultants LLP.

The Workspace Consultants LLP will not:

• Make contributions of any kind with the purpose of gaining any commercial advantage.
• Provide gifts or hospitality with the intention of persuading anyone to act improperly, or to influence a public official in the performance of their duties.
• Make, or accept, “kickbacks” of any kind.

The Workspace Consultants LLP will:

• Keep appropriate internal records that will evidence the business reason for making any payments to third parties.
• Encourage employees to raise concerns about any issue or suspicion of malpractice at the earliest possible stage.
• See that anyone raising a concern about bribery will not suffer any detriment as a result, even if they turn out to be mistaken.

Employee Responsibility

Employees must not:

• Accept any financial or other reward from any person in return for providing some favour.
• Request a financial or other reward from any person in return for providing some favour.
• Offer any financial or other reward from any person in return for providing some favour.

Gifts and Hospitality

This policy does not prohibit giving and receiving promotional gifts of low value, or normal and appropriate hospitality.

Receiving business gifts

• Receiving promotional gifts of low value is normal and appropriate.

Offering business gifts

• Business gifts are primarily aimed at thanking customers and suppliers for their custom and loyalty.

Receiving hospitality

The acceptance of corporate hospitality must be transparent; all invitations must be reported to the company before an employee accepts any invitation. The following areas are exempt while attending conferences and seminars sponsored by third parties:

• Business and travel expenses incurred
• Normal business lunches and meals

Offering gifts and hospitality

• The Workspace Consultants LLP hospitality is primarily aimed at thanking customers and suppliers for their custom and loyalty. All hospitality events must have approval.

Donations to organisations

No donations should be made to charities, political parties or other organisations without approval.

Non-Compliance

Staff

Failing to observe Company policy may lead to disciplinary action in accordance with The Workspace Consultants LLP Disciplinary Policy.

Visitors

In the event of a breach of the policy by other organisations, or individuals, The Workspace Consultants LLP will take appropriate action.

Monitoring Policy

The policy will be monitored on an on-going basis to ensure that it addresses issues effectively. The following will be monitored:

• That all individuals working at The Workspace Consultants LLP are advised of the policy
• Assessment of any reported incident or related occurrence

Monitoring of the policy is essential to assess how effective The Workspace Consultants LLP has been to establish control of its obligations.

Definitions

• Bribe – a financial or other advantage offered or given to anyone to persuade them to or reward them for performing their duties improperly, or with the intention of influencing them in the performance of their duties.
• Hospitality – the practice of being hospitable; this includes the reception and entertainment of guests/visitors.
• Kickbacks or facilitation payments – typically small payments made in return for a business favour or advantage.

Reviewing Policy

This policy will be reviewed and, if necessary, revised in the light of legislative or organisational changes. Improvements will be made by learning from experience and the use of an established annual review.

Policy Amendments

Written notice and/or training should be considered.

Reviewed and updated: 01-04-26